PRIVACY POLICY

Last Updated: January 2026

1. Introduction

Everyday Athlete Health Club ("Everyday Athlete," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (everydayathletehc.com), use our services, or become a member of our facility.

Please read this Privacy Policy carefully. By using our website or services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information You Provide

We collect information that you voluntarily provide to us, including:

Contact Information:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Postal code

  • Emergency contact information

Health and Fitness Information:

  • Health history and medical conditions

  • Current medications and supplements

  • Past injuries and physical limitations

  • Fitness goals and objectives

  • Movement assessment results

  • Strength and cardiovascular testing data

  • DEXA scan results and body composition data

  • Progress measurements and performance benchmarks

  • Training session notes and observations

Account Information:

  • Username and password

  • Membership tier and status

  • Payment information (processed securely through third-party payment processors)

  • Billing history

Communication Information:

  • Information from emails, phone calls, text messages, and video sessions with our coaching team

  • Responses to surveys or feedback forms

  • Questions or requests submitted through our contact forms

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on pages

  • Referring website addresses

  • Date and time of visits

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience. You can control cookie settings through your browser preferences.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Service Delivery

  • To provide personalized training and coaching services

  • To assess your baseline fitness and track progress over time

  • To design and adjust your individualized training protocols

  • To schedule appointments and training sessions

  • To communicate with you about your program

  • To provide chiropractic and integrated health services

3.2 Health and Safety

  • To understand your health history and physical limitations

  • To ensure safe and appropriate exercise programming

  • To respond to medical emergencies if necessary

  • To make appropriate referrals to healthcare providers

3.3 Business Operations

  • To process payments and manage your membership

  • To send administrative information about services, policies, or terms

  • To respond to your inquiries and provide customer support

  • To maintain and improve our facility operations

3.4 Communication and Marketing

  • To send you program updates, health tips, and educational content

  • To inform you about new services or offerings

  • To request feedback or reviews

  • To send newsletters (you may opt out at any time)

3.5 Legal Compliance

  • To comply with applicable laws and regulations

  • To respond to legal requests or prevent fraud

  • To enforce our Terms and Conditions

4. How We Share Your Information

We respect your privacy and do not sell your personal information. We may share your information in the following circumstances:

4.1 Service Providers

We may share information with third-party service providers who assist us in operating our business, including:

  • Payment processors (credit card processing)

  • Email and communication platforms

  • Scheduling and appointment software

  • Website hosting and analytics services

  • DEXA scan facilities and medical testing laboratories

These providers are contractually obligated to protect your information and use it only for specified purposes.

4.2 Healthcare Providers

With your consent, we may share relevant health information with:

  • Physicians and medical professionals

  • Chiropractic practitioners

  • Physical therapists

  • Nutrition specialists

  • Other healthcare providers involved in your care

4.3 Legal Requirements

We may disclose your information if required by law or in response to:

  • Court orders or legal processes

  • Government or regulatory requests

  • Protection of our rights, property, or safety

  • Investigation of fraud or security issues

4.4 Business Transfers

If Everyday Athlete is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. You will be notified of any such change.

4.5 With Your Consent

We may share your information for other purposes with your explicit consent, such as:

  • Using your testimonial or success story in marketing materials

  • Sharing your photos or videos in promotional content

  • Featuring your progress in case studies

5. Protected Health Information (PHI)

5.1 HIPAA Compliance

To the extent that we are a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), we comply with HIPAA regulations regarding the use and disclosure of Protected Health Information (PHI). Our chiropractic services are subject to HIPAA protections.

5.2 Health Information Privacy

  • Your health information is kept confidential and secure

  • We implement administrative, physical, and technical safeguards

  • Access to health information is limited to authorized personnel only

  • You have rights regarding your health information as described in our HIPAA Notice of Privacy Practices (available upon request)

6. Data Security

We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction, including:

  • Secure data storage systems with encryption

  • Access controls and authentication requirements

  • Regular security assessments and updates

  • Staff training on privacy and security practices

  • Secure communication channels for sensitive information

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to:

  • Provide our services to you

  • Comply with legal obligations (typically 7 years for health and financial records)

  • Resolve disputes and enforce our agreements

  • Maintain business records

When information is no longer needed, we securely delete or anonymize it.

8. Your Privacy Rights

You have the following rights regarding your personal information:

8.1 Access and Correction

  • You may request access to the personal information we hold about you

  • You may request corrections to inaccurate or incomplete information

8.2 Data Portability

  • You may request a copy of your personal information in a portable format

8.3 Deletion

  • You may request deletion of your personal information, subject to legal retention requirements

8.4 Opt-Out Rights

  • You may opt out of marketing communications at any time

  • You may request that we do not share your information with certain third parties

8.5 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

  • The right to know what personal information is collected, used, shared, or sold

  • The right to delete personal information

  • The right to opt out of the sale of personal information (note: we do not sell personal information)

  • The right to non-discrimination for exercising your privacy rights

To exercise any of these rights, please contact us using the information provided below.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

10. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Email and Communication

11.1 Marketing Communications

  • You may opt out of marketing emails by clicking the "unsubscribe" link in any promotional email

  • You may also contact us directly to opt out

  • Opting out of marketing does not affect essential service communications

11.2 Service Communications

We may send you non-promotional communications related to your membership, such as:

  • Appointment confirmations and reminders

  • Program updates and adjustments

  • Important policy or facility changes

  • Billing and payment notifications

These communications are essential to our service and cannot be opted out of while you maintain an active membership.

12. International Users

Our services are based in the United States. If you access our services from outside the U.S., your information will be transferred to and processed in the United States, where privacy laws may differ from those in your jurisdiction.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of significant changes by:

  • Posting the updated policy on our website with a new "Last Updated" date

  • Sending you an email notification (for material changes)

  • Providing notice at our facility

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Everyday Athlete Health Club
10420 Mastin St.
Overland Park, KS 66212
Email: EverydayAthleteHC@gmail.com
Phone: (913) 387-6297

For Privacy-Related Requests: To exercise your privacy rights or submit a data request, please email us with "Privacy Request" in the subject line.

For HIPAA-Related Requests: To request a copy of our Notice of Privacy Practices or exercise your HIPAA rights, please contact our Privacy Officer at the address above.

By using our website and services, you acknowledge that you have read and understood this Privacy Policy.